Spacifica Travel Conditions
The following conditions should be read carefully as they incorporate the basis upon which bookings are undertaken. By paying a deposit we understand that you have read and accept these conditions. These are the current terms and conditions and replace any other terms or conditions previously published. Spacifica Travel act in good faith however terms and conditions may change within the validity period. For the most current up to date versions agents and passengers should refer to our website at www.spacificatravel.com
1. How to Make a Booking: Call or email one of our specialist consultants who will assist you in making a reservation. Please note that all reservations are subject to availability at the time of booking. All verbal quotes are accurate at time of quoting and are subject to change until a booking is paid in full.
2. General Conditions: Spacifica Travel act as an agent only for the airline, accommodation, tour and transportation companies providing services (Suppliers).Some events are beyond our control and we accept no liability caused directly or indirectly by such, including, but not limited to: war, terrorism, civil disturbance, fire, floods, acts of God, and acts of Government or of any other authorities, accident to or failure of machinery or equipment or industrial action. Additionally, we make no representation as to the safety or conditions that any destination offers. Whilst acting in good faith we are subject to the terms and conditions and limitations of liability imposed by suppliers involved in your travel booking, some of which limit or exclude liability in respect of death, personal injury, delay and loss or damage to baggage. We do not accept responsibility for injury, inconvenience, loss, damages, and delay to per-sons or property, or for related expenses on the part of employees, agents or individuals providing travel service. Furthermore we do not accept responsibility for any loss, damage, delay, injury, and inconvenience or for any related expense for any omission, error or any misleading statement or information contained in this brochure. The issuance and acceptance of any tickets, service vouchers or exchange orders is deemed as passenger consent to these conditions. It may be necessary for airline/port/government agencies to search you and/or your luggage and goods. Airline operators reserve the right to deny boarding or to disembark any person in possession of illicit substances. When passengers themselves make own arrangements for portions of their holiday in conjunction with an Spacifica Travel, they should ensure the chosen means of transport is scheduled to adequately connect with Spacifica Travel arrangements, and that we are made aware at the time of the reservation. We will not be held responsible for any unforeseen circumstances that necessitate any changes to your travel arrangements. Passengers with disabilities or requiring assistance should advise us at the time of reservation. Most suppliers have certain facilities available for people with disabilities or who require assistance. Please ask for details of such facilities if you have any special needs.
3. Travel Documents, Visas and Health: When required, each passenger must possess a passport with at least 6 months validity beyond the date of return, and be familiar with visa requirements, taking responsibility for obtaining all entry, exit, re-entry, health and other documents required by laws, regulations, orders, demands or requirements of the countries visited or transited. We cannot accept responsibility for failure to have correct travel information. Travel advice can be obtained from various sources, including local government, local consular offices and the Australian Department of Foreign Affairs and Trade website: https://smartraveller.gov.au. Passengers should also be familiar with health requirements and the DFAT website also has a section on Travel Health or passengers can seek advice from their doctor.
4.1 Payments by Direct Deposits or Electronic Funds Transfer: Payments to Wave Hospitality Group Pty Ltd Client Funds Trust Account; Commonwealth Bank; BSB 064-000 A/C NO. 14354996. Cleared funds are required for ticketing, please factor in an extra 3 working days for transfers between banking systems.
4.2 Payments by Credit Card: The prices shown on flyers, brochures and website are for payments by cash. Additional Credit Card Service Fees will be applied to the dollar amount paid by credit or charge card. Our scale of these fees will be: Visa and MasterCard 1.5%; American Express 3%. Fees apply to the total invoiced amount and added to the booking at time of payment.
4.4 Payments by Cash: Payment can be made in cash Only if pre-arranged with our reservations team, and be provided in person at Level 4/144 Edward Street, Brisbane between 10am and 4pm Monday to Friday.
5. Prices: Any quote is an estimate only of price, which will be subject to availability at the time of booking. All verbal / written quotes are accurate at time of quoting and are subject to change until a booking is paid in full. Prices do not include meals, airport transfers, and sightseeing tours unless otherwise stated. They also exclude personal expenditure such as insurance, laundry, telephone calls, emergency evacuation costs, drinks, excess baggage, passport, visa fees, gratuities, and travel costs in Australia to the point of international departure.Special offers are released frequently but may change without notice please ask for the latest special flyers or visit our website at www.spacificatravel.com
6. Price Validity: In published flyers, printed material such as Newspaper advertisements or travel magazines displaying price will always have validity dates or expiry. Please make sure to check expiry dates prior to planning of any services. All prices quoted are in Australian dollars, based on foreign currency tariffs and taxes published as at the quote issue date. If foreign currency rates were to fluctuate, then a re-costing may be necessary. Prices are valid for travel as specified and are indicative only based on per person per night assuming twin share unless otherwise stated. Special offers are released frequently but may change without notice please ask for the latest special flyers or visit our website at www.spacificatravel.com
7. Deposit for Packaged Holidays: For bookings made from 25 June, 2024 onwards: For bookings made more than 90 days before departure, a deposit of $250 per person as well as any applicable airfare is required within 3 days of written confirmation. For bookings within 90 days of departure, full payment is required before confirmation of booking can be given. We also reserve the right to pass on the specific deposit requirement from suppliers both land and air. If for any reason the deposit is not received by the due date we reserve the right to cancel the booking as hotels, resorts and suppliers may impose strict deposit and booking terms. A deposit holds services requested but does not guarantee prices.
For bookings made on or prior to 25 June, 2024: For bookings made more than 80 days before departure or 120 days for Tahiti, a deposit of $250 per person as well as any applicable airfare is required within 3 days of written confirmation. For bookings within 80 days of departure or 120 days for Tahiti, full payment is required before confirmation of booking can be given. We also reserve the right to pass on the specific deposit requirement from suppliers both land and air. If for any reason the deposit is not received by the due date we reserve the right to cancel the booking as hotels, resorts and suppliers may impose strict deposit and booking terms. A deposit holds services requested but does not guarantee prices.
Once paid the deposit is non-refundable and is in addition to any fees imposed by the supplier which may be up to 100% of monies paid (refer to individual Suppliers Cancellation Policy). The Supplier's cancellation fees will be charged according to their specific cancellation policy. Individual Supplier cancellation fees will be displayed before you confirm your booking.
8. Balance Of Payment For Packaged Holidays: The final balance of payment will be confirmed at the time of booking however in general For bookings made from 25 June, 2024 onwards: The balance of payment is due 90 days prior to departure. If for any reason the balance of monies is not received by the due date, we reserve the right to cancel the booking and apply the deposit against cancellation fees and other charges incurred on the passenger's behalf.
For bookings made on or prior to 25 June 2024: The balance of payment is due 80 days prior to departure, or 120 days for Tahiti. If for any reason the balance of monies is not received by the due date, we reserve the right to cancel the booking and apply the deposit against cancellation fees and other charges incurred on the passenger's behalf.
9. Amendment and Re-issue Fees: A fee of $50 per person is payable for changes made after a booking has been confirmed and will apply once a deposit is paid, as well as any re-issue or amendment charges applied by airlines or suppliers. Re-issue means altering an existing booking, not a transfer to another package wherein cancellation fees may apply (Refer 11).
10. Cancellations :Cancellation requests must be received in writing by post or email to sales@spacificatravel.com during business hours. Your cancellation request will be acknowledged however please note a cancellation fee of $250 per person will apply plus any charge levied by suppliers, which can be up to 100% depending on each supplier's rules.
11. Cancellations and Changes Made by Suppliers: If a Supplier changes any part of your booking, for example, if a Supplier changes it’s schedule, they overbook, or if there are any changes in applicable surcharges, fees or taxes, we will use our reasonable endeavours to notify you. If any such changes result in your Travel Product costing more or otherwise being materially different, then you may cancel the Travel Product and we will refund any monies already paid less any fees charged by us under these terms and conditions and by the Suppliers under the terms and conditions you agreed with them.
12. Refunds: Once the reservation we have booked for you commences, no refunds can be made for any unused services whether by choice or circumstance.
13. Passenger Names and Contacts: Spacifica Travel reserve the right to request the the following personal details for booking travel: full name, gender, date of birth and passport information for all travellers, Contact information is also collected for the purposes of advising in booking information and updates. A telephone number or email address which can be reached if necessary, within 24 hrs prior to departure is required.It is the passenger's responsibility that these details are recorded correctly. Name changes after a booking will incur amendment fees and may also mean having to cancel the original booking and could result in the loss of the airline seat/s. Any request for name or initial changes after documents have been issued has the same risks and also attracts ticket re-issue charges. All groups must provide a rooming list with above details at time of payment of final monies.
14. Airlines: In addition to these booking conditions Airlines also provide additional detailed travel conditions with their e-tickets. Spacifica Travel will base our costs and invoices on airfare classes as per the quote provided.
15. Baggage: Please check baggage allowances applied by airlines, cruise companies and coach operators prior to travel. Baggage allowances vary depending on the airline and destination.
16. Taxes and Levies: Legislation requires us to collect from you the taxes and levies controlled by the airline, government or airport authorities. These costs may change without notice at any time up until departure. Full payment of your booking does not exempt you from implementation of additional charges outside of our control. We will offer advice in this regard, but regret we do not control, nor will we be held responsible for any government's taxes, levies and airport charges. All Australian and foreign country departure taxes that are payable prior to departure will be shown on your airline ticket. Some countries charge departure tax upon departure and some airports charge a small Airport Improvement fee which must be paid at that airport on departure.
17. Privacy Laws: The client acknowledges that he/she will provide us from time to time with information about the client of a personal nature (“Personal Information”). The client consents to us using any personal information for the purposes of making and completing airline bookings and travel related arrangements on behalf of the client. Spacifica Travel will only discuss booking information with travelling passengers directly and not with any third party.
18. Travel Insurance: It is a condition of sale of our holidays that passengers are offered their choice of adequate travel insurance for their protection. Some island destinations can be subject to aircraft diversions in extreme weather conditions or other circumstances, which can cause major disruption to schedules. Passengers electing not to take Travel Insurance need to advise us of this and accept responsibility for their own costs or losses sustained in the event the travel arrangements are disrupted. Note that in many cases, cancellation costs may be claimed against your insurance.
19. Website and Brochure: The product descriptions, maps and images of accommodation and services in our current Website and Brochures are based on information provided by tourist offices, hotels and suppliers, and are not the opinion of Spacifica Travel. The facilities are subject to change at any time and we do not guarantee the standard, class, or fitness for purpose of that accommodation or service. Maps are shown for general information and may not reflect actual locations or services provided. Images show geographic areas, but are not necessarily included in the holiday. Hotel room images are representative only; actual rooms occupied may vary in décor and inclusions.
21. Not Happy?: If you are dissatisfied with an aspect of your holiday it is vital that you advise the supplier’s duty manager (not just reception or tour guide) of your dissatisfaction and they will try to solve the problem for you on the spot. If you are unable to get satisfaction from management you should immediately notify Spacifica Travel, preferably in writing, stating your reasons, and we will act to assist you. Upon return, any complaint should be put in writing to Spacifica Travel within 10 days together with supporting documentation. Our Norfolk Island clients should contact 54400 whilst on the island for immediate assistance.
22. Important COVID-19 Policies: Covid-19 policies vary across state and international borders and individual Suppliers maintain their own Covid-19 policies. Please note not all Suppliers will provide a refund in the event you are unable to travel per your reservation. All government (state, national and international) and Supplier Covid-19 policies can change regularly.
Any quarantine expenses incurred are the responsibility of the client. Conditions for testing and quarantine may change and non-compliance to current procedure may impact your ability to travel.
23. Entry Requirements: Norfolk Island: Norfolk Island is now part of Australia. The preferred documentation for entry to Norfolk Island is an Australian Passport, however valid Australian Issue Drivers Licences are also accepted. Departures are from the Brisbane and Sydney International Airports or domestic airports if connecting.
Lord Howe Island: Lord Howe Island is part of New South Wales and is considered a Domestic Departure. You are able to check in for your flight with a valid Australian ID or passport.
Fiji: Australian passport holders visiting Fiji, travelling as a tourist typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with Fiji Immigration: https://immigration.gov.fj/entering-fiji/
Cook Islands: Australian passport holders visiting The Cook Islands, travelling as a tourist, typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with Cook Islands Immigration website. Vanuatu: Australian passport holders visiting Vanuatu, travelling as a tourist, typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with Vanuatu immigration. Samoa: Australian passport holders visiting Samoa, travelling as a tourist, typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with Samoa immigration: https://www.mfat.gov.ws/visas/
Tahiti: Australian passport holders visiting Tahiti, travelling as a tourist, typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with French Polynesia immigration. Niue: Australian passport holders visiting Niue, travelling as a tourist, typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with Niue immigration.
Solomon Islands: Australian passport holders visiting The Solomon Islands, travelling as a tourist, typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with Solomon Islands immigration.
Tonga: Australian passport holders visiting Tonga, travelling as a tourist, typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with Tonga immigration.
New Caledonia: Australian passport holders visiting New Caledonia, travelling as a tourist, typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with New Caledonia immigration.
New Zealand: Australian passport holders visiting New Zealand, travelling as a tourist, or transiting New Zealand enroute to another South Pacific destination typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with New Zealand immigration.
Pitcairn Island: Australian passport holders visiting Pitcairn Island, travelling as a tourist, typically do not require a visa. Please check the most up to date details of passport requirements on the Smart Traveller website or directly with Pitcairn Island immigration. For more information please visit www.dfat.gov.au or www.smarttraveller.gov.au. It is the responsibility of the passport holder to ensure they have the correct and valid documentation to holiday in their desired destination. Updated: 2024.